Provider approvals

Regulatory authorities in each state and territory are responsible for assessing most applications and notifications. They are encouraging services to use the online system and most forms can be submitted using the National Quality Agenda IT System (NQA ITS). Note: The NSW and Victorian regulatory authorities only accept applications and notifications submitted online using the NQA ITS.

To submit your form online register or sign in to the NQA ITS

Once an application or notification has been submitted through the NQA ITS, you can still submit any supporting or additional documents if it meets the following criteria: 

  • Applications with the status:
    - Awaiting Payment
    - Awaiting information
    - Received
    - Under Assessment
  • Notifications up to 14 days after submission

Forms that are not currently available to submit online are marked with an *.

Forms requiring payment were updated 1 July 2017 to reflect the indexation of fees.

PA01 Application for provider approval pdf

A provider approval authorises a person to operate an education and care service. An approved provider can apply for one or more service approvals. For more information refer to pages 16 - 19 of the Guide to the National Law and National Regulations.
PA02 Declaration of fitness and propriety *pdf

Compulsory for individual provider applicants and persons with management or control of a service. Individuals applying for a supervisor certificate using the NQA ITS will need to complete PA02 Declaration of Fitness and Propriety and scan and upload it to their application. Visit the supervisor certificate application page.

An approved provider can apply to amend their provider approval at any time.

PA04 Application for voluntary suspension of provider approval pdf

An approved provider may apply to suspend their provider approval for up to 12 months.

PA05 Notification of surrender of provider approval pdf

An approved provider may surrender a provider approval. Where this occurs, all service approvals held by the provider are also cancelled or taken to be surrendered.


PA06 Application for provider approval by executor of estate of approved provider *pdf

Where an approved provider can no longer fulfil their role due to death, a nominated executor can be appointed, subject to meeting the requirements to be an approved provider.


Note: An application for provider approval can be made by more than one ‘person’. However, if an application is made by more than one ‘person’, each ‘person’ must provide information in response to the questions set out in this form (see National Law for definition of ‘person’)
PA07 Application for provider approval by legal personal representative or guardian on incapacity of approved provider * pdf

Where an approved provider can no longer fulfil their role due to incapacity, a nominated legal personal representative or guardian can be appointed, subject to meeting the requirements to be an approved provider.

Note: An application for provider approval can be made by more than one ‘person’. However, if an application is made by more than one ‘person’, each ‘person’ must provide information in response to the questions set out in this form (see National Law for definition of ‘person’). 

PA08 Notification of change to information about approved provider pdf

An approved provider must notify the regulatory authority of certain circumstances and information as specified in the Regulations. For more information refer to page 113 of the Guide to the National Law and National Regulations.

AR01 Application for internal review of reviewable decision pdf

A person who is subject to a decision, as prescribed in the Regulations, may apply to the regulatory authority for a review of the decision. For further information about the types of reviewable decisions see pages 129 – 130 of the Guide to the National Law and National Regulations.

For more information please contact your local regulatory authority